HubLane · Free tools

Appointment capacity calculator

Plan how many appointments your team can handle. Adjust your hours, team and appointment length to see the result.

Your schedule and team

Working hours per day

Break minutes per day

Appointment minutes

Buffer minutes per appointment

Staff working in parallel

Working days per week

Planned occupancy (%)

Your planning scenario

Slots per staff member per day: 10
Weekly team capacity: 100
Appointments at your chosen occupancy: 75

A planning scenario, not live availability or a booking forecast.

How the calculation works

Subtract breaks from daily working minutes, divide by appointment duration plus buffer, and round down. Multiply by staff and days. The model assumes each person works independently with the same schedule; it does not model holidays, skills, shared equipment, or cancellations.

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